If you’re someone who heavily relies on Google Calendar to manage your schedule, you know how important it is to keep track of your appointments, meetings, and events. But what if you need to add optional guests to your calendar event? In this article, we’ll guide you through the process of adding optional guests to your Google Calendar event in 2024.

Step 1: Create a New Event

The first step is to create a new event in your Google Calendar for the date and time you want. To do this, simply click on the “Create” button on the top left corner of your calendar page. Fill in the necessary details such as the event name, date, time, and location.

Step 2: Add Optional Guests

Once you’ve created the event, scroll down to the “Guests” section and click on “Add guests.” A pop-up window will appear where you can enter the email addresses of the optional guests you want to invite. Make sure to separate each email address with a comma.

Question: What if I Want to Notify My Optional Guests?

If you want to notify your optional guests via email, make sure to tick the checkbox beside “Send invitations.” This will send an email invitation to your optional guests, which they can either accept or decline.

Question: Can I Set the Guest’s Role?

Yes, you can set the guest’s role by clicking on the drop-down menu beside their email address. You can choose between “Guest,” “Optional,” or “Resource.”

Step 3: Save Your Event

Once you’ve added your optional guests and set their roles (if necessary), click on the “Save” button to save your event. Your optional guests will receive an email invitation, which they can either accept or decline.

Step 4: Check Your Guest List

To check your guest list, simply click on the event in your calendar and scroll down to the “Guests” section. Here, you can see who has accepted or declined your invitation.

Step 5: Send Reminders (Optional)

If you want to send reminders to your guests before the event, you can do so by clicking on the “Edit event” button and scrolling down to the “Notifications” section. Here, you can set the time and method of the reminder.

Conclusion

Adding optional guests to your Google Calendar event is easy and straightforward. By following the steps outlined in this article, you can ensure that your optional guests are notified and that their roles are properly set. So, the next time you need to invite optional guests to your event, you know exactly what to do!