Outlook 365 is a popular email and calendar application that is widely used in many workplaces. Sharing a calendar in Outlook 365 can be a useful way to keep everyone on the same page and ensure that important events are not missed. In this article, we will provide step-by-step instructions on how to share a calendar in Outlook 365 in 2024.

Step 1: Open Outlook 365

The first step is to open Outlook 365 and navigate to the calendar view. This can be done by clicking on the calendar icon in the bottom left-hand corner of the screen.

Step 2: Create a New Calendar

If you do not already have a calendar set up, you will need to create a new one. This can be done by clicking on the “New Calendar” button in the top left-hand corner of the screen.

Question: Can I share an existing calendar?

Yes, you can share an existing calendar. Simply right-click on the calendar you want to share and select “Sharing and Permissions”.

Step 3: Share the Calendar

Once you have created a new calendar, or selected an existing one, you can share it with others. To do this, right-click on the calendar and select “Sharing and Permissions”.

Question: Can I share my calendar with someone outside of my organization?

Yes, you can share your calendar with someone outside of your organization. However, you will need to ensure that their email address is added to your contact list in Outlook 365.

Step 4: Set Permissions

When sharing a calendar, you can set permissions to control what others can see and do with the calendar. There are several options to choose from, including:

• Can view when I’m busy
• Can view titles and locations
• Can view all details
• Can edit

Select the appropriate permissions for each person you are sharing the calendar with.

Step 5: Send Invitations

After you have set the permissions, you can send invitations to the people you want to share the calendar with. To do this, click on the “Send” button in the “Sharing and Permissions” window.

Question: Can I send invitations to multiple people at once?

Yes, you can send invitations to multiple people at once by entering their email addresses separated by commas.

Step 6: Accept Invitations

Once you have sent invitations, the people you have invited will receive an email with a link to the shared calendar. They will need to accept the invitation in order to access the calendar.

Question: What if someone I invited did not receive the invitation?

If someone you invited did not receive the invitation, you can resend it by right-clicking on the calendar and selecting “Sharing and Permissions”.

Step 7: Use the Shared Calendar

After everyone has accepted the invitation, they can access the shared calendar by clicking on the calendar icon in the bottom left-hand corner of the screen and selecting the shared calendar from the list.

Question: Can I remove someone’s access to the shared calendar?

Yes, you can remove someone’s access to the shared calendar by right-clicking on the calendar and selecting “Sharing and Permissions”. From there, you can remove their email address from the list of shared users.

Conclusion

Sharing a calendar in Outlook 365 can be a great way to stay organized and ensure that everyone is on the same page. By following the steps outlined in this article, you can easily share a calendar in Outlook 365 in 2024. Whether you are working in a team or coordinating with others outside of your organization, sharing a calendar can help streamline communication and improve productivity.